Every day, there is tons of data that is generated across various industries. Schools have a database of students and alumni, hospitals have a database of patients and their medical history and so on. This data is the lifeblood of any organization. Imagine a scenario where a student has lost his/her Memorandum of Marks. The first thing the student thinks of is to approach the institution for another copy. Now, if the organization has a back-up of all the alumni, the student will get a copy of his/her memorandum of Marks but in case the institution does not have a back-up, the student is going to be in a soup. This is a very simple example of the power of smart client back-up but at the same time, it is a very compelling one as well.
One of the first and the foremost reason to include the practice of frequently backing up client data is to ensure that one technical glitch, hardware failure or virus does not bring your business to a stand still. Backing up client data helps you maintain a copy of your database on the internet so that you can retrieve the data in case you lose the data on your system. A good practice is to ensure that you back up your data very frequently so that the data is up to date at all times.
Taking a cue from the example mentioned at the onset of this blog, the fact that tracking data that is ages old is also possible once the data is backed-up. Imagine, a student from the batch of 1989 wants a copy of one of his documents, wouldn’t it be easy for the institution to simple search for the document in the backed up files and retrieve it in seconds. The process is simple and hassle-free. Hospitals, government institutions, large corporations and a host of others can benefit from this practice
Sometimes, small organizations rely on hard drives to back up their data but this means that the have to maintain a lot of hard drives to fit all their content and to take a 2nd backup of the hard drives in case they get infected or suffer from hardware failure. It can be expensive, time-consuming and plain cumbersome to back up each of the hard drives every time, especially when they are so many in number.
Of course, a way to store data is to maintain a physical copy of the same but paper copies are not easy to deal with they do not give you the liberty to type a few words and search for a specific file. It requires human labor to sit and check each of the files to get the right one. Also, paperwork and physical files can take up a lot of storage and this storage space will only increase. Take for examples newspapers. Storing the physical copy of the paper can take up a lot of space but by making an e-copy of it, they eliminate the concept of requiring a specific space for storage and at the same time, they make it convenient for editors and reporters to go back to a copy with a few clicks within a few minutes, paperwork occupies space.
An added advantage is that storing the backup on the internet also give organizations higher levels of security as a lot of platforms ensure that sensitive data is not leaked or tampered with. This added level of security, by means of passwords and other processes, is not possible while storing physical copies of data.